# Your Public Profile

UNIWeb includes intuitive tools to quickly add new information to your Public Profile as needed. Getting started is easy - if you have already [populated your Curriculum Vitae](https://guides.uniweb.io/your-academic-information/your-uniweb-curriculum-vitae-cv), you can use that information to automatically fill out certain sections of your Public Profile.

### On this page:

* [Viewing your own Public Profile](#viewing-your-public-profile)
* [Adding a profile picture](#adding-a-profile-picture)
* [Filling out your Public Profile manually](#filling-out-your-public-profile-manually)
* [Filling out your Public Profile automatically using your CV](#filling-out-your-public-profile-automatically-using-your-cv)
* [Filling out another UNIWeb member's public profile](#filling-out-another-uniweb-members-public-profile)
* [Creating and restoring a backup of your profile](#creating-and-restoring-a-backup-of-your-profile)
* [Profile Sections](#profile-sections)

## Viewing your public profile

1. From your[ UNIWeb Home](https://guides.uniweb.io/navigating-uniweb/the-home-page) page, go to **Profile**. 
2. Click **Public Profile** in the right panel.
3. To return, click **Edit Profile** in the right panel.

## Adding a profile picture

1. From your [UNIWeb Home](https://guides.uniweb.io/navigating-uniweb/the-home-page) page, go to **Profile**.
2. In the centre panel, to the left of your name, **click on the placeholder profile picture**, or click on your old profile picture if you would like to change it.
3. In the profile picture editor, click **Choose file,** and locate and select the file on your computer that you would like to use as your profile picture.
4. Click **Save**.

## Filling out your public profile manually

1. From your UNIWeb Home page, go to **Profile**.
2. In the centre panel, navigate to the [**profile section**](#profile-sections) where you would like to create a new record. You can click on the section name in the left panel to navigate directly to that section.
3. Click the **Add** button to the right of the section title to add a new record, or click the **Edit** button to the right of an existing section record to modify it.
4. Add or edit information in the data entry form as needed. Fields marked with an asterisk (\*) are mandatory.
5. Click **Save.**

## Filling out your public profile automatically using your CV

1. From your [UNIWeb Home](https://guides.uniweb.io/navigating-uniweb/the-home-page) page, go to **Profile**. 
2. Click **Fill from CV** in the right panel
3. Review the items that UNIWeb has detected for transfer in the Copy CV information to profile. Select or deselect any items as needed.
4. Click **Copy selected to profile**.

The profile sections that can be populated using CV information are as follows:

| Profile Section      | Curriculum Vitae Section                   |
| -------------------- | ------------------------------------------ |
| Research Interests   | User Profile > Areas of Research           |
| Research Description | User Profile > Research Interests          |
| Affiliations         | Employment > Academic Work Experience      |
| Selected Degrees     | Education > Degrees                        |
| Biography            | User Profile > Research Experience Summary |

{% hint style="info" %}
**Tip:** You can edit any profile information as needed - edits you make to your profile page won’t affect the information stored in your CV.
{% endhint %}

## <img src="https://2954995804-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-LnTRAckO4EmWYdsPpjv%2F-LvMdAvqnCUs1TJ-UQsH%2F-LvMdPuNxPEH7AawYDYk%2Fkey.svg?alt=media&#x26;token=74fa2846-d057-4da4-858b-38b95554ab4f" alt="" data-size="line"> Filling out another UNIWeb member’s public profile

{% hint style="warning" %}
**Before you begin:** this procedure requires an [administrator role](https://guides.uniweb.io/uniweb-accounts/access-control/managing-administrator-roles-and-permissions) within the subject’s academic unit that includes the following permissions:

* Edit Member Information

If you have not been assigned a role with the permissions listed above, and believe that you should be able to perform this task within your academic unit, please contact your system administrator.
{% endhint %}

1. From your [UNIWeb Administration](https://guides.uniweb.io/navigating-uniweb/the-administration-page) page, go to **Members**.
2. Locate the UNIWeb member whose profile you would like to edit, and **click on their name**.

As long as you have been assigned an administrator role within the subject’s academic unit that includes the Edit Member Information permission, you will be taken to an editable version of the UNIWeb member’s public profile. You can [edit their profile information manually](#filling-out-your-public-profile-manually) as you would you own, or [import information from their curriculum vitae](#filling-out-your-public-profile-automatically-using-your-cv).

{% hint style="danger" %}
**Note:** this procedure will not give you access to edit the UNIWeb member’s curriculum vitae information directly. If you would like to edit the information in a particular user’s curriculum vitae, see our article on [requesting delegate access to another UNIWeb member’s account](https://guides.uniweb.io/uniweb-accounts/access-control/delegate-access#requesting-delegate-access).
{% endhint %}

## Creating and restoring a backup of your profile

Your profile is your public showcase of your work within your UNIWeb network, and so it is a living document that will grow with you through the course of your career. Because you will be regularly updating your profile, it's important to take regular backups so that you can restore your information in the event that something is accidentally deleted or modified incorrectly.

### Creating a backup of your profile

1. From your [UNIWeb Home page](https://guides.uniweb.io/navigating-uniweb/the-home-page), go to **Profile**.
2. In the right panel, click **Create/restore backups**.
3. In the right panel, click **Download a UNIWeb profile backup**.

A backup of your profile information will be downloaded as a JSON file.&#x20;

{% hint style="success" %}
**Best practice:** it's always best to keep more than one copy of a backup, in multiple places that you trust to hold your information securely - a personal or work computer, cloud service, etc.
{% endhint %}

### Restoring a backup of your profile

1. From your [UNIWeb Home page](https://guides.uniweb.io/navigating-uniweb/the-home-page), go to **Profile**.
2. In the right panel, click **Create/restore backups**.
3. In the right panel, click **Restore from a file**.
4. In the centre panel, click **Choose file**, and browse your computer for your backup JSON file.
5. Click **Restore**, and after the restore process is complete, click **Done**.

Clicking **Done** will return you to the main backups screen, where you will see a list of backup files that you have previously restored. Once a backup file has been uploaded, it is retained by UNIWeb so that you can revert to that backup in the future if necessary.

## Profile Sections

Your profile is divided into sections of content which are listed in the left panel for quick navigation. Certain sections may or may not be present on your profile depending on your [account type and position title](https://guides.uniweb.io/uniweb-accounts/account-management/member-account-information#account-information-fields) - for instance, the Academic Supervision section is only available to members with Professor as their Account Type.&#x20;

UNIWeb includes the following sections by default, but your institution may have requested the addition of custom sections with their own Account Type associations. For information on sections that are not listed below, please contact your UNIWeb system administrator.

| Profile Section                     | Function                                                                                                                                                                                                                                                                                                                                                                                                        | Account Types                                              |
| ----------------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | ---------------------------------------------------------- |
| **Membership Information**          | Your [membership information](https://guides.uniweb.io/uniweb-accounts/account-management/member-account-information#editing-your-membership-information) is listed here, along with your profile picture.                                                                                                                                                                                                      | All                                                        |
| **Research Interests**              | Add [Research Themes](https://guides.uniweb.io/networking-on-uniweb/research-themes) to your profile that describe the scope of your work at your institution, as well as your general research interests. By adding themes here, your profile will be included in Research Clusters and search results for those themes, and will create connections with your peers that you can find in your connection map. | All                                                        |
| **Research Description**            | Describe the research work that you perform throughout your academic roles and cross appointments at your institution.                                                                                                                                                                                                                                                                                          | All                                                        |
| **Current Appointments**            | List any [cross-appointments](https://guides.uniweb.io/uniweb-accounts/academic-units/cross-appointments) you have outside of the main academic role that is listed in your [account information](https://guides.uniweb.io/uniweb-accounts/account-management/member-account-information). You may specify a title, academic unit, and any additional information about the appointment.                        | All                                                        |
| **Affiliations**                    | Describe any positions held or affiliations with organizations outside of your institution, past or present.                                                                                                                                                                                                                                                                                                    | All                                                        |
| **Current Teaching**                | List any courses that you are currently teaching at your institution. You may also list your office hours per course.                                                                                                                                                                                                                                                                                           | All                                                        |
| **Office Hours**                    | List your schedule and locations for your office hours.                                                                                                                                                                                                                                                                                                                                                         | All                                                        |
| **Selected Degrees**                | List any degrees that you have earned throughout your career.                                                                                                                                                                                                                                                                                                                                                   | All                                                        |
| **Biography**                       | Describe yourself, your academic background, and your role at your institution.                                                                                                                                                                                                                                                                                                                                 | All                                                        |
| **Academic Supervisors**            | List the professor(s) who are currently supervising your academic research.                                                                                                                                                                                                                                                                                                                                     | <ul><li>Masters Student</li><li>Doctoral Student</li></ul> |
| **Current Supervision**             | List the student(s) whose academic research you are currently supervising.                                                                                                                                                                                                                                                                                                                                      | <ul><li>Professor</li></ul>                                |
| **Research Places**                 | List any areas around the world where you conduct research. These research places are shown on your profile, and also on a world map in the [Research Places](https://guides.uniweb.io/networking-on-uniweb/research-places-1) page.                                                                                                                                                                            | All                                                        |
| **Alternative Contact Information** | List any alternative contact information outside of the email address and phone number listed in your membership information.                                                                                                                                                                                                                                                                                   | All                                                        |
| **Media Links**                     | <p>Embed links to media outside of UNIWeb that you would like to display on your profile. Links may be come from a variety of sources:</p><p></p><ul><li>Academia.edu</li><li>Facebook</li><li>Google+</li><li>LinkedIn</li><li>Medium</li><li>Mendeley</li><li>ORCID</li><li>Pinterest</li><li>Quora</li><li>ResearchGate</li><li>Tumblr</li><li>Twitter</li><li>YouTube</li></ul>                             | All                                                        |
| **Selected Publications**           | List any of your publications that you would like to display on your public profile. Publications are listed here automatically when you [tag them with a Research Theme](https://guides.uniweb.io/research-themes/increasing-discoverability-with-research-themes#tagging-your-publications-with-research-themes).                                                                                             | All                                                        |