Managing Resources

Resources are not tied specifically to administrator roles, and so any UNIWeb member can list their own Resources regardless of whether or not they have any administrator permissions. Certain Resources may be managed by multiple people over time, and so you can transfer ownership of your resource to a colleague so that they can manage the resource and respond to inquiries moving forward.

Once a UNIWeb visitor has contacted you in order to make use of your resource, any further communications will occur outside of UNIWeb; UNIWeb does not offer any means of brokering transactions for goods or services offered via Resources.

Note: Administrators who have been assigned an administrator role that includes the Edit Equipment Profiles permission may perform the procedures below for any Resource throughout their UNIWeb network, regardless of whether they are the Resource's owner, or whether the Resource's owner is within the administrator's academic unit.

On this page:

• Creating a Resource

• Editing a Resource

• Deleting a Resource

• Transferring ownership of a Resource

• Creating a backup of a Resource

• Resource Profile Information

Creating a Resource

1. From your UNIWeb Home page, go to Resources.

2. In the centre panel, click Add Resource.

3. In the Add resource dialog, enter the Resource's general information into the data entry form. Fields marked with an asterisk (*) are mandatory.

4. Click Save.

Editing a Resource

1. From your UNIWeb Home page, go to Resources.

2. In the centre panel, locate and click on the Resource that you would like to edit. This will take you to the public profile of that Resource.

3. In the right panel, click Edit Profile. This will take you to the profile editor for that Resource.

4. In the centre panel, navigate to the profile section that you would like to modify. Click the Edit button to the right of the section heading. You can edit the Resource's general information by clicking the Edit button to the right of the Resource's name.

5. Add or edit information in the data entry form for the corresponding Resource profile section as needed.

6. Click Save.

Deleting a Resource

1. From your UNIWeb Home page, go to Resources.

2. In the centre panel, locate and click on the Resource that you would like to delete. This will take you to the public profile of that Resource.

3. In the right panel, click Edit Profile. This will take you to the profile editor for that Resource.

4. In the right panel, click Delete Profile.

5. In the Delete profile dialog, click the Yes button to confirm that you would like to delete the selected Resource.

Transferring ownership of a Resource

1. From your UNIWeb Home page, go to Resources.

2. In the centre panel, locate and click on the Resource that you would like to transfer to a new owner. This will take you to the public profile of that Resource.

3. In the right panel, click Edit Profile. This will take you to the profile editor for that Resource.

4. In the right panel, click Transfer profile ownership.

5. In the Transfer profile ownership dialog, select the UNIWeb user to whom you would like to transfer ownership of the Resource.

6. Click Send.

The prospective new owner will receive a notification that you have requested that they take ownership of the Resource. If they accept, UNIWeb will transfer ownership of the resource to them.

Note: if you do not have an administrator role that includes permission to edit Resource profiles, you will lose any ability to edit the Resource profile once the new owner has accepted the transfer.

Creating a backup of a Resource

1. From your UNIWeb Home page, go to Resources.

2. In the centre panel, locate and click on the Resource that you would like to create a backup of. This will take you to the public profile of that Resource.

3. In the right panel, click Edit Profile. This will take you to the profile editor for that Resource.

4. In the right panel, click Make a backup copy.

UNIWeb will download a backup copy of the Resource to your computer as a JSON file.

Resource Profile Information

Resource General Information

Data Field	Purpose
Resource Name*	A name for the Resource that you are listing, as you would like it to appear in UNIWeb for visitors to find.
Visibility*	The scope to which you would like to make this Resource available to UNIWeb visitors: Public: the Resource will be visible to all UNIWeb visitors, whether or not they are members. Network: the Resource will be visible only to your institution's UNIWeb members, when they are logged in. Members: the Resource will be visible only to specific UNIWeb members that you choose. You can specify which members can see this resource in the Resource Profile Section called Members.
Platform Type*	The kind of Resource that you are listing: Equipment: a set of machinery designed for a specific task Expertise: your ability to consult on a particular field or topic Service: a specific performed service
Manufacturer	The manufacturer of the equipment that you are listing.
Model	The model code or number of the equipment that you are listing.
Year Purchased	The year that the Resource was purchased.
Year Manufactured	The year that the Resource was manufactured.
Contact Number	The phone number that visitors should call if they would like to use your listed Resource. This will be displayed in the About the owner section in the right panel.
Homepage	An associated external website that has further information on the Resource.

Resource Profile Sections

You can use the sections of a Resource's profile page to give more in-depth information pertaining to the Resource itself, how it is meant to be used, and under what terms it is available for use. If you leave a section blank, it will not be visible to visitors on the Resource's profile page.

Profile Section	Purpose
Description	Provide a general description of the Resource, along with any information for visitors to better understand its purpose.
Specifications	Describe any technical aspects of the Resource as necessary. You can attach files for visitors to download for more information.
Terms of Use	Indicate whether the Resource is available by collaboration, or is available through a service fee. You may list service rates, if applicable, and you can attach files or forms that visitors can download for more information.
Locations	List the location(s) where the Resource is available. Locations will be added to the Map screen.
Availability	List the days of the week and the times on those days when the Resource is available for use. You can also indicate whether there is an operator on site to help with use of the resource during those times.
Research Themes	Tag your Resource with Research Themes to increase the number of keywords that visitors can use to find your Resource in search results or by filtering on the Resources page. Your Resource will also be displayed in the Research Cluster corresponding to the tagged Research Theme.
Sectors of Application	From a drop-down list of available selections, select a sector that best describes the research field that the Resource is designed to help with.
Research Facility Information	Add the name and URL for the research facility that houses or manages the resource.
Alternative Contact Information	Add any alternative email addresses or telephone numbers that can be used to inquire about making use of the Resource.
Members	Manage which UNIWeb members can find and view this resource within your institution's UNIWeb network. This section is only available if you have chosen the Members option, under Visibility in the Resource's General Information.
Keywords	Add keywords that pertain to the Resource or its subject matter. This will increase its discoverability in search results.